HOMEPROZ CONTRACT - START HERE
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Last Updated: October 29, 2025


WHAT'S BEEN COMPLETED
=====================

✓ Draft contract created based on Landproz templates
✓ Meeting notes analyzed and incorporated
✓ Scope defined: WordPress + ACF property listing system
✓ Pricing locked: $6,000 development + $600 hosting = $6,600 first year
✓ Your decisions incorporated:
  - ACF Pro license managed by you (included in hosting)
  - Annual billing only ($600/year)
  - 3-4 week timeline firm, non-negotiable
  - $6,000 is hard number
  - MLS manual entry only
  - Email migration 2 hours, no special considerations


THE CONTRACT IS 95% DONE
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File: DRAFT-HomeProz-WordPress-Website-Contract.txt

What's complete:
- Full project scope and deliverables
- Complete legal terms section
- Payment structure and terms
- Timeline and milestones
- Exclusions clearly defined
- All your decisions locked in

What's still needed:
1. Client legal business name (confirm with Dayna)
2. Insert actual dates or make relative to signing
3. Format to Word document
4. Final proofread


YOUR NEXT 3 STEPS
==================

STEP 1: Get Client Info (5 minutes)
------------------------------------
Email Dayna:
"Hi Dayna - Putting together the HomeProz website contract. Need to confirm:
1. Legal business name? (HomeProz LLC? Inc.? Other?)
2. Who signs? (Name and title)
3. Email for invoices?
4. Do you have HomeProz logo in digital format?
Thanks, Brian"


STEP 2: Finalize Contract (30 minutes)
---------------------------------------
When you get response:
1. Update contract with legal business name
2. Insert dates (or make relative: "3-4 weeks after signing")
3. Convert text file to Word document
4. Format professionally (headings, spacing, signature blocks)
5. Final proofread


STEP 3: Send to Client (5 minutes)
-----------------------------------
Email contract with brief message:
- Project summary
- Total: $6,600 first year
- Timeline: 4-5 weeks
- Ask them to review and reply with questions
- Set review deadline (5-7 business days)


SIMPLIFIED CONTRACT SUMMARY
============================

WHAT: WordPress website with property listing system using ACF
WHO: HomeProz (startup real estate division)
WHEN: 4-5 weeks from signing (3-4 week queue + 1 week development)
HOW MUCH:
  - Development: $6,000 ($2k upfront, $4k on completion)
  - Hosting: $600/year (annual billing only)
  - Total Year 1: $6,600

WHAT'S INCLUDED:
  - Custom WordPress theme based on HomeProz brand
  - ACF Pro for property listings (license managed by you)
  - Property search and filtering
  - MLS number field (manual entry only)
  - Email migration (2 hours)
  - Managed hosting with security, backups, updates
  - Training and documentation
  - 60-day warranty

WHAT'S EXCLUDED:
  - Automated IDX integration (future project)
  - Content writing/photography
  - Logo/branding design
  - E-commerce


KEY DOCUMENTS IN THIS FOLDER
=============================

READ THESE IN ORDER:

1. README-START-HERE.txt (this file)
   Quick overview and next steps

2. CONTRACT-AT-A-GLANCE.txt
   Quick reference summary of contract terms

3. DRAFT-HomeProz-WordPress-Website-Contract.txt
   THE ACTUAL CONTRACT - this is what you'll format and send

4. FINAL-DECISIONS-AND-REMAINING-TASKS.txt
   Detailed checklist of what's done and what's left

5. INTERVIEW-QUESTIONS-FOR-CLIENT.txt
   Comprehensive questions (may not need since you know client)

6. MEETING-NOTES-AND-UPDATES.txt
   Analysis of meeting transcript and strategic recommendations

OPTIONAL REFERENCE:
7. SUMMARY-AND-NEXT-STEPS.txt
8. CONTRACT-KEY-ELEMENTS-EXTRACTED.txt
9. FEEDBACK-QUESTIONS-RECOMMENDATIONS.txt
10. reference_examples/ folder - Landproz contracts


ANTICIPATED TIMELINE FROM NOW
==============================

Today (Oct 29):
- Email Dayna for client info

Tomorrow-ish:
- Receive response from Dayna
- Finalize contract
- Format to Word
- Send to client

5-7 days later:
- Client reviews and signs
- Client sends $2,000 payment

3-4 weeks after signing:
- Complete current projects
- Start HomeProz development

1 week of development:
- Build site
- Client review
- Revisions

~4-5 weeks after signing:
- Launch
- Training
- Collect final payment ($4,600)

Ongoing:
- Annual hosting ($600/year)
- Potential future enhancements


COMMON QUESTIONS & YOUR ANSWERS
================================

Q: "Can you start sooner?"
A: "No - 3-4 week queue is firm due to current commitments."

Q: "Can we do monthly billing?"
A: "No - annual billing only for administrative efficiency."

Q: "Can we reduce the price?"
A: "$6,000 is already discounted from $7,000. Price is firm."

Q: "What about phased approach?"
A: "No - project is complete deliverable at $6,000."

Q: "Can we add full IDX integration?"
A: "Not in this project - that's a separate future project if desired."

Q: "What if email migration takes longer?"
A: "Additional time billed at $175/hour, but I expect 2 hours will be enough."


IF CLIENT PUSHES BACK ON ANYTHING
==================================

Budget too high:
- Remind them this is already discounted ($150/hr vs $175/hr standard)
- Explain value: custom property system, managed hosting, ongoing support
- If they truly can't afford it, this may not be the right project to take on

Timeline too long:
- Be honest: you have commitments that must be completed first
- Explain that 3-4 weeks lets them prepare content and materials
- Emphasize quality over speed

Wants monthly hosting:
- Explain administrative burden of 12 invoices vs 1
- Total cost is identical
- This is your standard practice

Any scope additions:
- Use change order process: written approval, quote at $250/hour
- Or defer to Phase 2 after launch
- Protect the $6,000 fixed fee


YOUR POSITION
=============

You have:
- Professional contract based on proven templates
- Fair pricing (discounted for startup)
- Clear scope with proper boundaries
- Realistic timeline
- All standard legal protections

You should:
- Be confident in the proposal
- Be firm on price, timeline, and scope
- Be helpful and professional
- Be willing to walk away if not right fit

This is a good project if:
- They accept terms as presented
- They have realistic expectations
- They can provide materials promptly
- Long-term hosting relationship is likely

This is NOT a good project if:
- They want major discounts or scope expansion
- They can't accept timeline
- They seem difficult or demanding
- Risk outweighs reward


REMEMBER
========

- This is a relationship business (Dayna connects you to Landproz too)
- Good execution could lead to referrals
- Hosting is where long-term value is ($600/year recurring)
- Professional boundaries protect both parties
- Clear scope prevents future problems
- Written agreement is essential


LITERALLY JUST DO THIS
=======================

1. Email Dayna asking for legal business name and signing info
2. Wait for response
3. Update contract with her info
4. Format to Word
5. Send to Dayna
6. Answer any questions
7. Get signed contract and $2,000 payment
8. Build website in 4-5 weeks
9. Collect final payment
10. Manage hosting ongoing

That's it. You're ready.


CONTRACT STATUS: 95% COMPLETE - JUST NEEDS CLIENT INFO AND FORMATTING
