Auctioncast.com ‘White Label’ Site Proposal
Prepared by Brian Hanson (HansonXyz LLC) for Landproz on 5/27/2025

HansonXyz will produce for Landproz a new WordPress site which features similar functionality to landproz.com, but with new branding, new content, and an implementation of the ACE Auctioncast experience currently used on Landproz.com.  The auction experience will be functionally the same, only with different colors, and different branding.  

Features to be Added / Project Deliverables
There will be a global login at the top of the Auctioncast website which lets the user of the website login as either a registrant or an ACE backend user.  From the end user’s perspective, these accounts will start to seem unified, as if they only have one account, their ‘Auctioncast’ account.
ACE users who are not Auctioncast staff will get a new customer portal upon logging in.  In this customer portal, there will be:
The customer’s logo
A list of auctions which the user is assigned to as an ‘Auction Manager’
The user can click on an auction to see the auction’s details, including:
Description
Items
Images
Registrants on the auction w/ contact details
Current bidding status (or who won each auction)
Basic Analytics
Chat messages from registrants
A link to the ‘public’ display for an auction
A link to the ‘auctioneer’ display for an auction
Note: All of these screens will be read-only.  The Auctioncast staff will handle entering in all auction details.  The bidding status screens will be similar to the read-only clerk interface, allowing only for interaction to chat messages
The users will be able to add registrants to their auctions, and send messages to registrants, in much the same way auction managers are able to right now in the current ACE system
For each new auction entered by a landproz clerk, an interactive onboarding checklist feature will be added and visible on the client portal, with details of what is requested of the client for each auction to be finalized later.  Some of these details may be – Location, deeded acres, images, description, sales te0rms, etc.  Forms will be added to accept each piece of provided information, and the clerk will be able to review these submissions and either approve or provide feedback, which will also generate email notifications to the client appropriate for this feature.
The user will be able to upload documents in the customer portal for the Auctioncast staff to use, using a drag and drop interface to upload files to their file manager.  The Auctioncast staff will create ‘requests for documents’ which will show up on the dashboard as an item which can be clicked on, and then users will be able to upload documents and add comments to the request section.
All other ACE functionality and non customer data will be hidden.

As part of this project, the following ACE features will also be implemented:
Chat conversations by read-only users will not affect a chat’s ‘viewed’ status.
Chat conversations will show who ‘read’ a conversation in the clerk UI.
Chat conversations will show when someone is ‘typing’.
Multi tenant support (multiple B2B customer support) will be added to ACE, and Landproz will become a tenant.
Auctions will be able to be performed on either the Auctioncast website or the Landproz website.
The new Auctioncast website will have a page specifically for partners, to show the partners logo, contact information, and upcoming and past auctions.  This partner page will be accessible by subdomain (for example, https://iowalandbroker.auctioncast.com/ . 
The Auctioncast Wordpress plugin will be improved to make it able to work simultaneously on landproz.com and auctioncast.com.
ACE backend will be improved to have better mobile device compatibility.
Updated permissions scheme pending the discussion of what those permissions entail with Dayna
The incomplete development tasks assigned in Trello in May 2025 related to the white label website features will be completed, including:
Header bar sign in
Countdown clock
‘My Auctions’

Timeline for Completion and Budget:
This project is estimated to take 60 development hours to complete, and is sold at a discounted rate of $175 per hour, for a total fixed bid cost of $10,500 for the entire project.  This will include:
Frontend Development – theming cloned Auctioncast site
Backend Development – ACE login / client administration panel features
Testing & client feedback
Deployment
Final testing and delivery
The timeline for this project will be aggressive.  Development will take place over 3 weeks, starting on May 28th and concluding on June 18th.   Major milestones include:
Thursday June 5th – progress demonstration and client feedback meeting
Thursday June 12th – progress demonstration and client feedback meeting
Thursday June 19th  – final demonstration of features of software
Friday June 20th – meeting on testing plan
Week of June 23rd – June 27th – testing, bugfixes, and final product approval
July 1st – Deployment to live Auctioncast.com website.  The project will be invoiced at this time.
July 1st – 15th – no activity, this is reserved for team training, and additional last minute change requests.  Fixes to features promised as part of delivery will be in scope, other feature requests will be billed as additional work at the developer’s normal hourly rate of $250 per hour.

Change Requests
Due to the tight timeline and budget of this project, additional out of scope features outside of the scope defined in this document will be discouraged.  Changes to scope will require discussion, a quote, and approval by both the client and developer in writing to proceed.  
HansonXyz will recommend the client wait until after delivery of the final product on July 1st to add additional features.

Considerations
The new Auctioncast website will have little to no change in site content from the source Landproz website outside of changes in font, colors, and brand name.  In particular, the front page of the site will need to be redesigned.  It will be the responsibility of the client to provide:
Updated color scheme preferences
Content for each page of the site they wish to display
Any imagery or other marketing material they wish to show on the site.
Pages that are not relevant on Auctioncast.com, such as the ‘meet the team’ page, will be removed.
Additional content and feature changes to the Auctioncast site will be quoted and billed separately, either as a separate project, or future ongoing maintenance.

Contract Legal Matters
Independent Contractor Status
HansonXyz shall perform all work under this agreement as an independent contractor. Nothing herein shall be construed to create a partnership, joint venture, or employer-employee relationship between the parties.
Governing Law and Jurisdiction
This agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Any legal action or proceeding arising under this agreement shall be brought exclusively in the courts located within the State of Minnesota.
Delivery Timeline
The developer will make every reasonable effort to deliver the project within the timeline specified. In the event of unforeseen delays, the client agrees not to hold the developer liable for exceeding the estimated delivery schedule. However, if the project is not delivered within a reasonable timeframe, the client reserves the right to terminate this agreement at their discretion.
Payment Terms
The project will be invoiced in full upon delivery to the live Auctioncast.com website on July 1st, 2025, with net 30 payment terms.
Intellectual Property and Work Product
All right, title and interest, including copyright and other intellectual property rights in and to any data, information, ideas, concepts or material provided by Company to Consultant for use in performing Services are and shall remain Company’ property (“Company Content”). Company grants Consultant a non-exclusive, non-transferable license during the Term to reproduce, display and perform Company Content solely in connection with, and solely as required for, the performance of the Services. Company Content shall be considered Confidential Information of Company.
As between the parties, Consultant agrees that Company is the sole and exclusive owner of all inventions, improvements, computer programs, discoveries, ideas, processes, systems, writings or other works authored, developed, discovered, or conceived by Consultant, solely or jointly with others, that (a) are produced as part of, or in the course of performing, the Services; or (b) are authored, developed, discovered, or conceived during the term of this Agreement with the use or partial use of Company’s systems, equipment, supplies, materials, facilities, computer
programs, or Confidential Information (collectively, “Work Product”). Consultant agrees to assign, and hereby assigns, to Company all rights, title and interest it may have in or to the Work Product, including without limitation all patent rights, trademark rights, copyrights, trade secret rights, and other intellectual property or proprietary rights therein. Consultant shall render all reasonably required assistance to Company to effect the foregoing assignment and protect the rights described above. Consultant warrants it has all right, power and authority to effect all assignments, transfers and waivers provided herein. To the extent any pre-existing materials, such as information or code, owned by Consultant (“Consultant Materials”) are embedded or incorporated in, or necessary for use of the Work Product, Consultant hereby grants Company a non-exclusive, fully-transferable and sublicensable, royalty-free, worldwide, perpetual right and license to copy, use, perform, publicly display, and prepare derivative works of the Consultant Materials in connection with such Work Product.
Consultant shall retain all ownership rights in and to any pre-existing materials, libraries, tools, utilities, frameworks, or code developed independently of the Services (collectively, "Consultant Tools"), even if such Consultant Tools are incorporated into the Work Product. To the extent any Consultant Tools are included in the Work Product, Consultant hereby grants Company a non-exclusive, royalty-free, non-sublicensable (except as necessary to use the Work Product), non-transferable (except to a successor in interest), worldwide, perpetual license to use such Consultant Tools solely as part of the Work Product.
Warranty
The Developer will guarantee their services for 60 days after the completion of the project. During this warranty period, the Developer will provide any necessary fixes to functionality provided within the ‘Scope of work’ at no additional cost. After the expiration of the warranty period, any additional changes, modifications, or support for the functionality provided will be quoted separately from this agreement. 
Limitation of Liability
HansonXyz’s liability for any claim arising out of this agreement shall not exceed the total compensation paid under this agreement. In no event shall HansonXyz be liable for any consequential, incidental, special, or punitive damages, including lost profits or business interruption.
Indemnification
Each party shall indemnify and hold the other harmless from any third-party claims resulting from its own gross negligence or intentional misconduct in connection with this agreement.
Prior Agreement Supremacy
In the event of any ambiguity, conflict, or omission in this agreement, the terms of the previously executed ongoing hosting and maintenance agreement between HansonXyz and Landproz shall govern and prevail.
Entire Agreement and Modifications
This document represents the full and complete agreement between the parties. Any modifications or amendments must be made in writing and signed by both parties.
Severability
If any provision of this agreement is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
Confidentiality
Both parties agree to keep the details of this contract and the project confidential, except as otherwise agreed in writing. Any information or materials shared by the Client with the Developer for the purposes of this project will be treated as confidential and will not be disclosed to any third party without the prior written consent of the disclosing party. The Client grants the Developer the right to showcase the completed project within their portfolio, subject to the Client's approval of the final product and any necessary confidentiality agreement.



IN WITNESS WHEREOF, the parties have executed this Agreement:


