Hanson.xyz Dev
563 lines
24 KiB
Plaintext
563 lines
24 KiB
Plaintext
WordPress Website Development Agreement
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HomeProz.com
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Prepared by Hanson.xyz for HomeProz
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Date: [INSERT DATE]
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PROJECT OVERVIEW
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================
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Hanson.xyz will design and develop a custom WordPress website for HomeProz. The website will provide an online presence
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for HomeProz's real estate services, featuring a custom property listing
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system that allows HomeProz staff to easily add and manage property listings
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through a backend interface. The site will be built using WordPress with
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Advanced Custom Fields (ACF) for property data entry, and will be styled
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using a theme modeled after the existing HomeProz design aesthetic.
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The website will support both MLS-integrated listings (via Northstar MLS) and
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custom property listings for properties not on MLS (such as commercial real
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estate), providing flexibility for HomeProz's diverse inventory needs.
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This project is estimated to require approximately 40 hours of development
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time and will be completed over approximately 1 week of active development
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time. Due to current project commitments, development will begin approximately
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3-4 weeks from contract signing, with the site launching approximately 4-5
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weeks from contract acceptance.
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PROJECT DELIVERABLES
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====================
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The following deliverables will be provided as part of this project:
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Design and Planning
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- Design consultation based on existing HomeProz branding and aesthetic
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- Theme selection and customization planning
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- Property listing page layout and structure
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- User flow planning for property search and browsing
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- Advanced Custom Fields (ACF) structure planning for property data
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WordPress Development
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---------------------
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- Custom WordPress theme development or child theme based on existing HomeProz design
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- Responsive design implementation (mobile, tablet, desktop compatibility)
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- Homepage featuring property showcase and company information
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- Property listing pages with custom fields for:
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- Property details (address, price, square footage, bedrooms, bathrooms, etc.)
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- Property descriptions
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- Photo galleries
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- MLS number field (for MLS-linked properties)
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- Property type categorization (residential, commercial, land, etc.)
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- Property status (active, pending, sold)
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- Property search and filtering functionality
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- Individual property detail pages with full information display
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- About/Company information page
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- Contact page with contact form and email notification
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- Browser compatibility testing (Chrome, Firefox, Safari, Edge)
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- Performance optimization (image compression, caching configuration)
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- Search engine optimization (SEO) basics (meta tags, semantic HTML, property schema markup)
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Advanced Custom Fields (ACF) Implementation
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--------------------------------------------
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- Installation and configuration of Advanced Custom Fields Pro plugin
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- ACF Pro license ($49/year) included in development cost and managed by Developer
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(annual renewal billed as part of ongoing hosting/support)
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- Custom field groups for property listings including:
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- Basic property information fields
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- Pricing and financial details
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- Property features and amenities
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- Location and mapping data
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- Media upload fields for property photos
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- MLS integration field
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- Backend interface for easy property entry and management
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- Field validation and required field configuration
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MLS Integration - Manual Entry
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-------------------------------
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- MLS number field in property listing system for manual entry
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- Documentation on MLS number entry workflow
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- Display of MLS number on property listings
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- NOTE: This is manual entry only; full automated IDX integration with property
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import/sync is NOT included and would be a separate future project if desired
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- NOTE: MLS account setup ($100 application + $55/month subscription) is
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the client's responsibility and billed separately by Northstar MLS
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Email Migration Support
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- IT support consultation for migrating existing email to Gmail/Google Workspace
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- Guidance on Google Workspace setup and configuration
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- Email migration assistance (up to 2 hours of support included)
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- Documentation for ongoing email management
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Content and Media
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- Integration of existing HomeProz branding, logos, and imagery
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- Migration of content from existing GoDaddy splash page
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- Integration of client-provided property photos and descriptions
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- Basic image editing and optimization for web use
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Training and Documentation
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- Training session (1-2 hours) for:
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- Adding and editing property listings via ACF backend
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- Managing property photos and galleries
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- Updating company information and pages
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- Basic WordPress content management
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- Written documentation for:
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- Property listing workflow
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- ACF field definitions and usage
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- WordPress admin basics
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- MLS integration process (if implemented)
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Managed WordPress Hosting Setup
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- WordPress installation on Hanson.xyz managed hosting infrastructure
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- Domain migration from GoDaddy (or DNS pointing configuration)
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- SSL certificate installation and HTTPS configuration
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- Automated backup configuration (daily backups retained for 30 days)
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- Security hardening (firewall, security plugins, malware scanning)
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- Performance optimization (caching, CDN configuration)
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- Staging environment setup for testing updates
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- NOTE: Ongoing managed hosting is a separate service agreement detailed below
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Testing and Launch
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- Quality assurance testing across devices and browsers
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- Client review and feedback period
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- Bug fixes and adjustments based on client feedback
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- Deployment to production/live environment
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- Post-launch verification and testing
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EXCLUSIONS FROM SCOPE
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======================
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This project specifically excludes the following, which can be quoted
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separately if desired:
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- Full MLS IDX integration with automated property import (initial planning
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and MLS number field implementation is included; full IDX integration would
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require additional development and third-party service fees)
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- E-commerce functionality or online payment processing
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- Custom plugin development beyond configuration of standard WordPress plugins
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- Content writing, copywriting, or professional photography services
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- Logo design, branding, or graphic design services beyond web implementation
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- Ongoing website maintenance (covered under separate Managed Hosting Agreement)
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- Google Workspace account creation and billing (client responsibility)
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- Email content migration assistance beyond the 2 hours included
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- Integration with third-party CRM systems (e.g., Salesforce, HubSpot)
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- Custom mortgage calculators or financial tools
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- Lead generation or marketing automation tools
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- Virtual tour or 3D property viewing integrations
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- Mobile application development
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- Ongoing MLS subscription fees ($55/month billed by Northstar MLS)
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- Ongoing Google Workspace fees (if applicable)
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- Domain registration renewal fees (billed by GoDaddy or registrar)
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CLIENT RESPONSIBILITIES
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========================
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To ensure timely completion of this project, the Client agrees to provide:
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- All content for the website including:
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- Company description and "About" content
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- Service descriptions
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- Team member bios and photos (if applicable)
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- Contact information
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- Any existing property listings and photos
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- HomeProz logo files and branding assets in digital format
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- Timely feedback on design and development milestones (within 5 business days)
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- Access to GoDaddy account for domain DNS configuration
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- Access to existing email accounts for migration planning
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- Decision-making authority or timely internal approvals for design and features
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- Registration and payment for Northstar MLS account (if MLS integration desired)
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- Registration and payment for Google Workspace (if Gmail migration desired)
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- Sample property data for testing the listing system during development
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Delays in providing the above items may impact the project timeline. The
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Developer will make reasonable efforts to accommodate delays, but extended
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delays beyond 30 days may result in timeline adjustments or project suspension
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until client materials are provided.
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TIMELINE AND MILESTONES
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The project will follow this general timeline:
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Weeks 1-3: Pre-Development Queue Period
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- Contract execution and initial payment processing
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- Completion of current commitments (Auction Cast, Kodex, Ascent websites)
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- Client provides content, branding assets, and access credentials
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- Preliminary MLS and hosting planning
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Week 4-5: Active Development (approximately 1 week of focused work)
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- Day 1-2: Kickoff meeting, requirements confirmation, ACF structure planning
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- Day 3-5: WordPress theme development and customization
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- Day 6-7: ACF implementation and property listing system build
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- Day 7-8: Content integration and page development
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- Day 8-9: Testing, client review on staging site, revisions
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- Day 10: Email migration support (if scheduled)
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Week 5: Testing, Training, and Launch
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- Client feedback and revisions
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- Quality assurance testing
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- Training session on property listing management
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- Final client approval
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- Launch to production environment
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- Post-launch verification and email migration completion (if applicable)
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Key milestone dates (to be confirmed upon contract signing):
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- Contract signing: [INSERT DATE]
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- Development start: Approximately 3-4 weeks after signing
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- Client review on staging: 1 week after development start
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- Final delivery: Approximately 4-5 weeks after contract signing
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- Training session: During week of launch
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The Developer will make every reasonable effort to meet these timeline
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targets. The 3-4 week pre-development period is necessary due to existing
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project commitments (Auction Cast, Kodex, and Ascent websites) and cannot
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be accelerated. In the event of unforeseen delays beyond this timeline, the
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Developer will communicate promptly with the Client. Extended delays caused
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by circumstances beyond the Developer's control (client feedback delays,
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third-party service issues, content provision delays, etc.) may result in
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adjusted timelines by mutual agreement.
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BUDGET AND PAYMENT TERMS
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WEBSITE DEVELOPMENT (ONE-TIME FEE)
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This project is quoted as a fixed-fee engagement:
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Total Website Development Cost: $6,000 (fixed fee)
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(Based on approximately 40 hours of development at $150/hour effective rate,
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discounted for startup client)
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Payment Schedule:
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- $2,000 due upon contract signing to reserve development timeline
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- $4,000 due upon project completion, final delivery, and launch
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Payment Methods:
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Payments may be made via check, ACH transfer, or credit card. Payment details
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and invoicing information will be provided upon contract execution.
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The fixed-fee nature of this project means that the actual hours worked will
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not affect the final cost, provided the scope remains as defined in this
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agreement. The 40-hour estimate is provided for planning purposes. This price
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is firm and non-negotiable.
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MANAGED HOSTING SERVICE (ONGOING ANNUAL FEE)
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---------------------------------------------
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In addition to the one-time website development cost, HomeProz will subscribe
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to Hanson.xyz's Managed WordPress Hosting service:
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Annual Managed Hosting Fee: $600 per year (billed annually)
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(Equivalent to $50/month, but billed once per year for administrative simplicity)
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Managed hosting includes:
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- WordPress hosting on high-performance servers
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- Daily automated backups retained for 30 days
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- Security monitoring and malware scanning
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- WordPress core, theme, and plugin updates (including ACF Pro license renewal)
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- SSL certificate management and renewal
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- Server maintenance and performance optimization
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- Staging environment for testing updates
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- Technical support for hosting-related issues (up to 2 hours/month)
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- ACF Pro plugin license maintenance and annual renewal
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- 99.9% uptime guarantee
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Hosting Payment Terms:
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- First year hosting fee due upon website launch: $600
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- Subsequent annual renewals due on anniversary of launch date
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- Invoiced 30 days prior to renewal date
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- Payment terms: Net 15 days from invoice date
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- Billing is annual only; monthly billing is not available for this service
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Hosting Service Agreement:
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- Minimum commitment: 1 year from launch date
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- Auto-renewal annually unless 30 days notice provided
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- Service may be terminated by either party with 30 days written notice
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- Upon termination, client may request site backup and migration assistance
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(billed at hourly rate of $175/hour)
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NOTES ON HOSTING COSTS:
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- This represents significant savings compared to comparable managed WordPress
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hosting services (typically $75-150/month for similar service levels)
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- Includes human support rather than automated ticketing systems
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- The $50/month rate ($20 hosting + $30 management) provides peace of mind
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that a real person is monitoring and maintaining the site
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ADDITIONAL SERVICES (BILLED SEPARATELY)
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The following services are client responsibilities and billed separately:
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Northstar MLS (if client chooses to subscribe):
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- Application fee: $100 (one-time, paid to Northstar MLS)
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- Monthly subscription: $55/month (paid to Northstar MLS)
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- Hanson.xyz is not involved in MLS billing
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Google Workspace for Email (if client chooses Gmail migration):
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- Approximate cost: $6-12 per user per month (paid to Google)
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- Hanson.xyz is not involved in Google Workspace billing
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- Email migration assistance (up to 2 hours) is included in development cost
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Domain Registration Renewal:
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- Annual renewal through current registrar (GoDaddy or transferred registrar)
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- Approximate cost: $15-20/year (paid to registrar)
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- Hanson.xyz can manage domain renewal if client prefers (billed at cost + $25/year management fee)
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TOTAL FIRST YEAR INVESTMENT SUMMARY
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Website Development (one-time): $6,000
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Managed Hosting (first year): $600
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TOTAL FIRST YEAR: $6,600
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Optional add-ons (if chosen):
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+ Northstar MLS: $100 setup + $660/year ($55/month)
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+ Google Workspace: ~$72-144/year per user ($6-12/month)
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Year 2 and beyond (annual recurring):
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Managed Hosting: $600/year
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+ Optional MLS: $660/year
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+ Optional Google Workspace: ~$72-144/year per user
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CHANGE REQUESTS
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After the scope of work has been agreed upon and this contract is signed, any
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changes requested by the Client to the scope of work must be approved in
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writing by both parties before they can be implemented.
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If the Developer determines that the requested changes are feasible and agrees
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to perform the additional work, the Developer will provide a quote at the rate
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of $250 per hour for the additional work. The Client will pay the additional
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fee as specified in the quote.
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The Developer will not begin any additional work until the Client has approved
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the quote in writing.
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Due to the fixed-fee nature of this project, scope management is critical to
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staying on timeline and budget. The Developer encourages the Client to
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carefully review the deliverables section and raise any questions before
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signing this agreement.
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CONTRACT LEGAL TERMS
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====================
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Project Description
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-------------------
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This agreement (the "Agreement") is made between Hanson.xyz (the "Developer"),
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and HomeProz (the "Client").
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The Developer and the Client hereby agree to the terms set forth in this
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document for the design and development of a WordPress website as described
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in the Project Deliverables section above.
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Independent Contractor Status
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------------------------------
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Hanson.xyz shall perform all work under this agreement as an independent
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contractor. Nothing herein shall be construed to create a partnership, joint
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venture, or employer-employee relationship between the parties.
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Intellectual Property and Work Product
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All right, title and interest, including copyright and other intellectual
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property rights in and to any data, information, ideas, concepts or material
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provided by Client to Developer for use in performing Services are and shall
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remain Client's property ("Client Content"). Client grants Developer a
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non-exclusive, non-transferable license during the term of this agreement to
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reproduce, display and perform Client Content solely in connection with, and
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solely as required for, the performance of the Services. Client Content shall
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be considered Confidential Information of Client.
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As between the parties, Developer agrees that Client is the sole and exclusive
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owner of all inventions, improvements, computer programs, discoveries, ideas,
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processes, systems, writings or other works authored, developed, discovered,
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or conceived by Developer, solely or jointly with others, that are produced
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as part of, or in the course of performing, the Services (collectively, "Work
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Product"). Developer agrees to assign, and hereby assigns, to Client all
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rights, title and interest it may have in or to the Work Product, including
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without limitation all patent rights, trademark rights, copyrights, trade
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secret rights, and other intellectual property or proprietary rights therein.
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Developer shall retain all ownership rights in and to any pre-existing
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materials, libraries, tools, utilities, frameworks, or code developed
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independently of the Services (collectively, "Developer Tools"), even if such
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Developer Tools are incorporated into the Work Product. To the extent any
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Developer Tools are included in the Work Product, Developer hereby grants
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Client a non-exclusive, royalty-free, non-sublicensable (except as necessary
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to use the Work Product), non-transferable (except to a successor in interest),
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worldwide, perpetual license to use such Developer Tools solely as part of the
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Work Product.
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This includes but is not limited to: WordPress core software (GPL licensed),
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third-party WordPress themes or plugins (subject to their respective licenses),
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code libraries, frameworks, and development tools used in the creation of the
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website.
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Warranty
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--------
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The Developer will guarantee their services for 60 days after the completion
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of the project. During this warranty period, the Developer will provide any
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necessary fixes to functionality provided within the 'Project Deliverables'
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section at no additional cost.
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This warranty covers:
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- Bugs or errors in custom code developed by the Developer
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- Functionality that does not work as designed and agreed upon
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- Critical issues preventing the website from functioning properly
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This warranty does not cover:
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- Issues caused by changes made by the Client or third parties after delivery
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- Problems with third-party plugins, themes, or services not developed by
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the Developer
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- Hosting, server, or infrastructure issues beyond the Developer's control
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- New feature requests or enhancements beyond the original scope
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- Issues caused by Client's failure to maintain WordPress core, theme, or
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plugin updates
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After the expiration of the warranty period, any additional changes,
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modifications, or support for the functionality provided will be quoted
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separately from this agreement.
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Limitation of Liability
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------------------------
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Hanson.xyz's liability for any claim arising out of this agreement shall not
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exceed the total compensation paid under this agreement. In no event shall
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Hanson.xyz be liable for any consequential, incidental, special, or punitive
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damages, including lost profits or business interruption.
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The Client acknowledges that websites depend on third-party services and
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technologies (hosting providers, domain registrars, WordPress core software,
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plugins, browsers, etc.) that are outside the Developer's control. The
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Developer is not liable for failures, outages, or issues caused by these
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third-party dependencies.
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Indemnification
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---------------
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Each party shall indemnify and hold the other harmless from any third-party
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claims resulting from its own gross negligence or intentional misconduct in
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connection with this agreement.
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The Client represents and warrants that all content, images, text, trademarks,
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and materials provided to the Developer for use in the website are either
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owned by the Client or the Client has obtained all necessary permissions,
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licenses, and rights to use such materials. The Client agrees to indemnify
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and hold the Developer harmless from any claims of copyright infringement,
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trademark infringement, or other intellectual property violations related to
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Client-provided content.
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Governing Law and Jurisdiction
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-------------------------------
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This agreement shall be governed by and construed in accordance with the laws
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of the State of Minnesota. Any legal action or proceeding arising under this
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agreement shall be brought exclusively in the courts located within the State
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of Minnesota.
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Confidentiality
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---------------
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Both parties agree to keep the details of this contract and the project
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confidential, except as otherwise agreed in writing. Any information or
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materials shared by the Client with the Developer for the purposes of this
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project will be treated as confidential and will not be disclosed to any
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third party without the prior written consent of the disclosing party.
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The Client grants the Developer the right to showcase the completed project
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within their portfolio, subject to the Client's approval of the final product
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and any necessary confidentiality agreement. This may include screenshots,
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descriptions, and links to the live website in the Developer's portfolio,
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marketing materials, and case studies.
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Entire Agreement and Modifications
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-----------------------------------
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This document represents the full and complete agreement between the parties.
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Any modifications or amendments must be made in writing and signed by both
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parties.
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Any verbal agreements, promises, or understandings not documented in this
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written agreement are not binding and shall not be enforceable.
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Severability
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------------
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If any provision of this agreement is found to be invalid or unenforceable,
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the remaining provisions shall continue in full force and effect.
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Delivery Timeline
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-----------------
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The developer will make every reasonable effort to deliver the project within
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the timeline specified in the Timeline and Milestones section. In the event
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of unforeseen delays, the client agrees not to hold the developer liable for
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exceeding the estimated delivery schedule.
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However, if the project is not delivered within a reasonable timeframe due to
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Developer delays (not including delays caused by Client feedback, content
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provision, or third-party service issues), the client reserves the right to
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terminate this agreement at their discretion. In the event of such termination,
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any payments made will be reconciled based on work completed to date at the
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rate of $175/hour, with any excess refunded to the Client.
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Termination
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-----------
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Either party may terminate this agreement with written notice if:
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- The other party materially breaches the agreement and fails to cure within
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15 days of written notice
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- The project is delayed more than 60 days beyond the estimated completion
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date due to circumstances within the terminating party's control
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Upon termination:
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- Client will pay for all work completed to date at the rate of $175/hour
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- Developer will deliver all work completed to date
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- Both parties will return or destroy confidential information of the other
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party
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- Any payments made in excess of work completed will be refunded to Client
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ACCEPTANCE AND SIGNATURES
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==========================
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By signing below, both parties acknowledge that they have read, understood,
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and agree to all terms and conditions set forth in this Agreement.
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FOR HOMEPROZ:
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Signature: _________________________________ Date: _______________
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Printed Name: _________________________________
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Title: _________________________________
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FOR HANSON.XYZ:
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Signature: _________________________________ Date: _______________
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Printed Name: Brian Hanson
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Title: Owner
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