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WordPress Website Development Agreement
HomeProz.com
Prepared by Hanson.xyz for HomeProz
Date: [INSERT DATE]
PROJECT OVERVIEW
================
Hanson.xyz will design and develop a custom WordPress website for HomeProz. The website will provide an online presence
for HomeProz's real estate services, featuring a custom property listing
system that allows HomeProz staff to easily add and manage property listings
through a backend interface. The site will be built using WordPress with
Advanced Custom Fields (ACF) for property data entry, and will be styled
using a theme modeled after the existing HomeProz design aesthetic.
The website will support both MLS-integrated listings (via Northstar MLS) and
custom property listings for properties not on MLS (such as commercial real
estate), providing flexibility for HomeProz's diverse inventory needs.
This project is estimated to require approximately 40 hours of development
time and will be completed over approximately 1 week of active development
time. Due to current project commitments, development will begin approximately
3-4 weeks from contract signing, with the site launching approximately 4-5
weeks from contract acceptance.
PROJECT DELIVERABLES
====================
The following deliverables will be provided as part of this project:
Design and Planning
-------------------
- Design consultation based on existing HomeProz branding and aesthetic
- Theme selection and customization planning
- Property listing page layout and structure
- User flow planning for property search and browsing
- Advanced Custom Fields (ACF) structure planning for property data
WordPress Development
---------------------
- Custom WordPress theme development or child theme based on existing HomeProz design
- Responsive design implementation (mobile, tablet, desktop compatibility)
- Homepage featuring property showcase and company information
- Property listing pages with custom fields for:
- Property details (address, price, square footage, bedrooms, bathrooms, etc.)
- Property descriptions
- Photo galleries
- MLS number field (for MLS-linked properties)
- Property type categorization (residential, commercial, land, etc.)
- Property status (active, pending, sold)
- Property search and filtering functionality
- Individual property detail pages with full information display
- About/Company information page
- Contact page with contact form and email notification
- Browser compatibility testing (Chrome, Firefox, Safari, Edge)
- Performance optimization (image compression, caching configuration)
- Search engine optimization (SEO) basics (meta tags, semantic HTML, property schema markup)
Advanced Custom Fields (ACF) Implementation
--------------------------------------------
- Installation and configuration of Advanced Custom Fields Pro plugin
- ACF Pro license ($49/year) included in development cost and managed by Developer
(annual renewal billed as part of ongoing hosting/support)
- Custom field groups for property listings including:
- Basic property information fields
- Pricing and financial details
- Property features and amenities
- Location and mapping data
- Media upload fields for property photos
- MLS integration field
- Backend interface for easy property entry and management
- Field validation and required field configuration
MLS Integration - Manual Entry
-------------------------------
- MLS number field in property listing system for manual entry
- Documentation on MLS number entry workflow
- Display of MLS number on property listings
- NOTE: This is manual entry only; full automated IDX integration with property
import/sync is NOT included and would be a separate future project if desired
- NOTE: MLS account setup ($100 application + $55/month subscription) is
the client's responsibility and billed separately by Northstar MLS
Email Migration Support
-----------------------
- IT support consultation for migrating existing email to Gmail/Google Workspace
- Guidance on Google Workspace setup and configuration
- Email migration assistance (up to 2 hours of support included)
- Documentation for ongoing email management
Content and Media
-----------------
- Integration of existing HomeProz branding, logos, and imagery
- Migration of content from existing GoDaddy splash page
- Integration of client-provided property photos and descriptions
- Basic image editing and optimization for web use
Training and Documentation
--------------------------
- Training session (1-2 hours) for:
- Adding and editing property listings via ACF backend
- Managing property photos and galleries
- Updating company information and pages
- Basic WordPress content management
- Written documentation for:
- Property listing workflow
- ACF field definitions and usage
- WordPress admin basics
- MLS integration process (if implemented)
Managed WordPress Hosting Setup
--------------------------------
- WordPress installation on Hanson.xyz managed hosting infrastructure
- Domain migration from GoDaddy (or DNS pointing configuration)
- SSL certificate installation and HTTPS configuration
- Automated backup configuration (daily backups retained for 30 days)
- Security hardening (firewall, security plugins, malware scanning)
- Performance optimization (caching, CDN configuration)
- Staging environment setup for testing updates
- NOTE: Ongoing managed hosting is a separate service agreement detailed below
Testing and Launch
------------------
- Quality assurance testing across devices and browsers
- Client review and feedback period
- Bug fixes and adjustments based on client feedback
- Deployment to production/live environment
- Post-launch verification and testing
EXCLUSIONS FROM SCOPE
======================
This project specifically excludes the following, which can be quoted
separately if desired:
- Full MLS IDX integration with automated property import (initial planning
and MLS number field implementation is included; full IDX integration would
require additional development and third-party service fees)
- E-commerce functionality or online payment processing
- Custom plugin development beyond configuration of standard WordPress plugins
- Content writing, copywriting, or professional photography services
- Logo design, branding, or graphic design services beyond web implementation
- Ongoing website maintenance (covered under separate Managed Hosting Agreement)
- Google Workspace account creation and billing (client responsibility)
- Email content migration assistance beyond the 2 hours included
- Integration with third-party CRM systems (e.g., Salesforce, HubSpot)
- Custom mortgage calculators or financial tools
- Lead generation or marketing automation tools
- Virtual tour or 3D property viewing integrations
- Mobile application development
- Ongoing MLS subscription fees ($55/month billed by Northstar MLS)
- Ongoing Google Workspace fees (if applicable)
- Domain registration renewal fees (billed by GoDaddy or registrar)
CLIENT RESPONSIBILITIES
========================
To ensure timely completion of this project, the Client agrees to provide:
- All content for the website including:
- Company description and "About" content
- Service descriptions
- Team member bios and photos (if applicable)
- Contact information
- Any existing property listings and photos
- HomeProz logo files and branding assets in digital format
- Timely feedback on design and development milestones (within 5 business days)
- Access to GoDaddy account for domain DNS configuration
- Access to existing email accounts for migration planning
- Decision-making authority or timely internal approvals for design and features
- Registration and payment for Northstar MLS account (if MLS integration desired)
- Registration and payment for Google Workspace (if Gmail migration desired)
- Sample property data for testing the listing system during development
Delays in providing the above items may impact the project timeline. The
Developer will make reasonable efforts to accommodate delays, but extended
delays beyond 30 days may result in timeline adjustments or project suspension
until client materials are provided.
TIMELINE AND MILESTONES
========================
The project will follow this general timeline:
Weeks 1-3: Pre-Development Queue Period
- Contract execution and initial payment processing
- Completion of current commitments (Auction Cast, Kodex, Ascent websites)
- Client provides content, branding assets, and access credentials
- Preliminary MLS and hosting planning
Week 4-5: Active Development (approximately 1 week of focused work)
- Day 1-2: Kickoff meeting, requirements confirmation, ACF structure planning
- Day 3-5: WordPress theme development and customization
- Day 6-7: ACF implementation and property listing system build
- Day 7-8: Content integration and page development
- Day 8-9: Testing, client review on staging site, revisions
- Day 10: Email migration support (if scheduled)
Week 5: Testing, Training, and Launch
- Client feedback and revisions
- Quality assurance testing
- Training session on property listing management
- Final client approval
- Launch to production environment
- Post-launch verification and email migration completion (if applicable)
Key milestone dates (to be confirmed upon contract signing):
- Contract signing: [INSERT DATE]
- Development start: Approximately 3-4 weeks after signing
- Client review on staging: 1 week after development start
- Final delivery: Approximately 4-5 weeks after contract signing
- Training session: During week of launch
The Developer will make every reasonable effort to meet these timeline
targets. The 3-4 week pre-development period is necessary due to existing
project commitments (Auction Cast, Kodex, and Ascent websites) and cannot
be accelerated. In the event of unforeseen delays beyond this timeline, the
Developer will communicate promptly with the Client. Extended delays caused
by circumstances beyond the Developer's control (client feedback delays,
third-party service issues, content provision delays, etc.) may result in
adjusted timelines by mutual agreement.
BUDGET AND PAYMENT TERMS
=========================
WEBSITE DEVELOPMENT (ONE-TIME FEE)
----------------------------------
This project is quoted as a fixed-fee engagement:
Total Website Development Cost: $6,000 (fixed fee)
(Based on approximately 40 hours of development at $150/hour effective rate,
discounted for startup client)
Payment Schedule:
- $2,000 due upon contract signing to reserve development timeline
- $4,000 due upon project completion, final delivery, and launch
Payment Methods:
Payments may be made via check, ACH transfer, or credit card. Payment details
and invoicing information will be provided upon contract execution.
The fixed-fee nature of this project means that the actual hours worked will
not affect the final cost, provided the scope remains as defined in this
agreement. The 40-hour estimate is provided for planning purposes. This price
is firm and non-negotiable.
MANAGED HOSTING SERVICE (ONGOING ANNUAL FEE)
---------------------------------------------
In addition to the one-time website development cost, HomeProz will subscribe
to Hanson.xyz's Managed WordPress Hosting service:
Annual Managed Hosting Fee: $600 per year (billed annually)
(Equivalent to $50/month, but billed once per year for administrative simplicity)
Managed hosting includes:
- WordPress hosting on high-performance servers
- Daily automated backups retained for 30 days
- Security monitoring and malware scanning
- WordPress core, theme, and plugin updates (including ACF Pro license renewal)
- SSL certificate management and renewal
- Server maintenance and performance optimization
- Staging environment for testing updates
- Technical support for hosting-related issues (up to 2 hours/month)
- ACF Pro plugin license maintenance and annual renewal
- 99.9% uptime guarantee
Hosting Payment Terms:
- First year hosting fee due upon website launch: $600
- Subsequent annual renewals due on anniversary of launch date
- Invoiced 30 days prior to renewal date
- Payment terms: Net 15 days from invoice date
- Billing is annual only; monthly billing is not available for this service
Hosting Service Agreement:
- Minimum commitment: 1 year from launch date
- Auto-renewal annually unless 30 days notice provided
- Service may be terminated by either party with 30 days written notice
- Upon termination, client may request site backup and migration assistance
(billed at hourly rate of $175/hour)
NOTES ON HOSTING COSTS:
- This represents significant savings compared to comparable managed WordPress
hosting services (typically $75-150/month for similar service levels)
- Includes human support rather than automated ticketing systems
- The $50/month rate ($20 hosting + $30 management) provides peace of mind
that a real person is monitoring and maintaining the site
ADDITIONAL SERVICES (BILLED SEPARATELY)
----------------------------------------
The following services are client responsibilities and billed separately:
Northstar MLS (if client chooses to subscribe):
- Application fee: $100 (one-time, paid to Northstar MLS)
- Monthly subscription: $55/month (paid to Northstar MLS)
- Hanson.xyz is not involved in MLS billing
Google Workspace for Email (if client chooses Gmail migration):
- Approximate cost: $6-12 per user per month (paid to Google)
- Hanson.xyz is not involved in Google Workspace billing
- Email migration assistance (up to 2 hours) is included in development cost
Domain Registration Renewal:
- Annual renewal through current registrar (GoDaddy or transferred registrar)
- Approximate cost: $15-20/year (paid to registrar)
- Hanson.xyz can manage domain renewal if client prefers (billed at cost + $25/year management fee)
TOTAL FIRST YEAR INVESTMENT SUMMARY
------------------------------------
Website Development (one-time): $6,000
Managed Hosting (first year): $600
TOTAL FIRST YEAR: $6,600
Optional add-ons (if chosen):
+ Northstar MLS: $100 setup + $660/year ($55/month)
+ Google Workspace: ~$72-144/year per user ($6-12/month)
Year 2 and beyond (annual recurring):
Managed Hosting: $600/year
+ Optional MLS: $660/year
+ Optional Google Workspace: ~$72-144/year per user
CHANGE REQUESTS
===============
After the scope of work has been agreed upon and this contract is signed, any
changes requested by the Client to the scope of work must be approved in
writing by both parties before they can be implemented.
If the Developer determines that the requested changes are feasible and agrees
to perform the additional work, the Developer will provide a quote at the rate
of $250 per hour for the additional work. The Client will pay the additional
fee as specified in the quote.
The Developer will not begin any additional work until the Client has approved
the quote in writing.
Due to the fixed-fee nature of this project, scope management is critical to
staying on timeline and budget. The Developer encourages the Client to
carefully review the deliverables section and raise any questions before
signing this agreement.
CONTRACT LEGAL TERMS
====================
Project Description
-------------------
This agreement (the "Agreement") is made between Hanson.xyz (the "Developer"),
and HomeProz (the "Client").
The Developer and the Client hereby agree to the terms set forth in this
document for the design and development of a WordPress website as described
in the Project Deliverables section above.
Independent Contractor Status
------------------------------
Hanson.xyz shall perform all work under this agreement as an independent
contractor. Nothing herein shall be construed to create a partnership, joint
venture, or employer-employee relationship between the parties.
Intellectual Property and Work Product
---------------------------------------
All right, title and interest, including copyright and other intellectual
property rights in and to any data, information, ideas, concepts or material
provided by Client to Developer for use in performing Services are and shall
remain Client's property ("Client Content"). Client grants Developer a
non-exclusive, non-transferable license during the term of this agreement to
reproduce, display and perform Client Content solely in connection with, and
solely as required for, the performance of the Services. Client Content shall
be considered Confidential Information of Client.
As between the parties, Developer agrees that Client is the sole and exclusive
owner of all inventions, improvements, computer programs, discoveries, ideas,
processes, systems, writings or other works authored, developed, discovered,
or conceived by Developer, solely or jointly with others, that are produced
as part of, or in the course of performing, the Services (collectively, "Work
Product"). Developer agrees to assign, and hereby assigns, to Client all
rights, title and interest it may have in or to the Work Product, including
without limitation all patent rights, trademark rights, copyrights, trade
secret rights, and other intellectual property or proprietary rights therein.
Developer shall retain all ownership rights in and to any pre-existing
materials, libraries, tools, utilities, frameworks, or code developed
independently of the Services (collectively, "Developer Tools"), even if such
Developer Tools are incorporated into the Work Product. To the extent any
Developer Tools are included in the Work Product, Developer hereby grants
Client a non-exclusive, royalty-free, non-sublicensable (except as necessary
to use the Work Product), non-transferable (except to a successor in interest),
worldwide, perpetual license to use such Developer Tools solely as part of the
Work Product.
This includes but is not limited to: WordPress core software (GPL licensed),
third-party WordPress themes or plugins (subject to their respective licenses),
code libraries, frameworks, and development tools used in the creation of the
website.
Warranty
--------
The Developer will guarantee their services for 60 days after the completion
of the project. During this warranty period, the Developer will provide any
necessary fixes to functionality provided within the 'Project Deliverables'
section at no additional cost.
This warranty covers:
- Bugs or errors in custom code developed by the Developer
- Functionality that does not work as designed and agreed upon
- Critical issues preventing the website from functioning properly
This warranty does not cover:
- Issues caused by changes made by the Client or third parties after delivery
- Problems with third-party plugins, themes, or services not developed by
the Developer
- Hosting, server, or infrastructure issues beyond the Developer's control
- New feature requests or enhancements beyond the original scope
- Issues caused by Client's failure to maintain WordPress core, theme, or
plugin updates
After the expiration of the warranty period, any additional changes,
modifications, or support for the functionality provided will be quoted
separately from this agreement.
Limitation of Liability
------------------------
Hanson.xyz's liability for any claim arising out of this agreement shall not
exceed the total compensation paid under this agreement. In no event shall
Hanson.xyz be liable for any consequential, incidental, special, or punitive
damages, including lost profits or business interruption.
The Client acknowledges that websites depend on third-party services and
technologies (hosting providers, domain registrars, WordPress core software,
plugins, browsers, etc.) that are outside the Developer's control. The
Developer is not liable for failures, outages, or issues caused by these
third-party dependencies.
Indemnification
---------------
Each party shall indemnify and hold the other harmless from any third-party
claims resulting from its own gross negligence or intentional misconduct in
connection with this agreement.
The Client represents and warrants that all content, images, text, trademarks,
and materials provided to the Developer for use in the website are either
owned by the Client or the Client has obtained all necessary permissions,
licenses, and rights to use such materials. The Client agrees to indemnify
and hold the Developer harmless from any claims of copyright infringement,
trademark infringement, or other intellectual property violations related to
Client-provided content.
Governing Law and Jurisdiction
-------------------------------
This agreement shall be governed by and construed in accordance with the laws
of the State of Minnesota. Any legal action or proceeding arising under this
agreement shall be brought exclusively in the courts located within the State
of Minnesota.
Confidentiality
---------------
Both parties agree to keep the details of this contract and the project
confidential, except as otherwise agreed in writing. Any information or
materials shared by the Client with the Developer for the purposes of this
project will be treated as confidential and will not be disclosed to any
third party without the prior written consent of the disclosing party.
The Client grants the Developer the right to showcase the completed project
within their portfolio, subject to the Client's approval of the final product
and any necessary confidentiality agreement. This may include screenshots,
descriptions, and links to the live website in the Developer's portfolio,
marketing materials, and case studies.
Entire Agreement and Modifications
-----------------------------------
This document represents the full and complete agreement between the parties.
Any modifications or amendments must be made in writing and signed by both
parties.
Any verbal agreements, promises, or understandings not documented in this
written agreement are not binding and shall not be enforceable.
Severability
------------
If any provision of this agreement is found to be invalid or unenforceable,
the remaining provisions shall continue in full force and effect.
Delivery Timeline
-----------------
The developer will make every reasonable effort to deliver the project within
the timeline specified in the Timeline and Milestones section. In the event
of unforeseen delays, the client agrees not to hold the developer liable for
exceeding the estimated delivery schedule.
However, if the project is not delivered within a reasonable timeframe due to
Developer delays (not including delays caused by Client feedback, content
provision, or third-party service issues), the client reserves the right to
terminate this agreement at their discretion. In the event of such termination,
any payments made will be reconciled based on work completed to date at the
rate of $175/hour, with any excess refunded to the Client.
Termination
-----------
Either party may terminate this agreement with written notice if:
- The other party materially breaches the agreement and fails to cure within
15 days of written notice
- The project is delayed more than 60 days beyond the estimated completion
date due to circumstances within the terminating party's control
Upon termination:
- Client will pay for all work completed to date at the rate of $175/hour
- Developer will deliver all work completed to date
- Both parties will return or destroy confidential information of the other
party
- Any payments made in excess of work completed will be refunded to Client
ACCEPTANCE AND SIGNATURES
==========================
By signing below, both parties acknowledge that they have read, understood,
and agree to all terms and conditions set forth in this Agreement.
FOR HOMEPROZ:
Signature: _________________________________ Date: _______________
Printed Name: _________________________________
Title: _________________________________
FOR HANSON.XYZ:
Signature: _________________________________ Date: _______________
Printed Name: Brian Hanson
Title: Owner